Recently I spoke in a nearby city to a group of 25 genealogists. I had had to reschedule the event from the previous month and had generously given them a "deal": my lecture for half the usual fee, no charge for travel and no meal charges. I did however stipulate that I would need to get in 30 minutes early to set up, and they needed to supply a large screen. So what happened?
No one from the Society is there to neet me. Thankfully it was held in the local library and a staff member came to my rescue. As I began to set up I noticed there was no screen. My contact had not arrived yet but another member of the executive went to find a screen. It was about 4.5 feet wide. Too small for the room. We managed just the same. But people at the back had difficulty seeing.
When the event ended and I packed up my gear, I looked around for that program planner to pick up my check. She was gone. Have I been stiffed by a senior citizen ad her genealogy cronies? I will not likely deal with them again.
If you are a program planner or a leader in a genealogy society, you need to learn from the mistakes of others. May I suggest you drop in on SpeakerNetNews and read about problems speakers have had with meeting planners. Check it out at http://www.speakernetnews.com/post/meetingplanners.html